Women for Women International (WfWI) is seeking an Associate Director, Finance. The Associate Director, Finance is responsible for ensuring that timely and accurate financial reporting are produce and submitted to all donors. Work with budget holders to assist program achieve grant management compliance and make timely program and financial decisions. The Associate Director, Finance collaborates and works closely with HQ Programs and Country Program Finance Managers to ensure efficient financial management and that expenditures are performed in compliance with donor financial requirements and to ensure effective use and allocation of unrestricted funds. This position reports to Director of Management Reporting, Planning and Analysis.
Duties & Responsibilities:
Grant Proposal Budgeting
- Assist with reviewing and finalizing proposal budget to meet all financial requirements.
- Assist in ensuring that grant proposals are developed in alignment with overall country financial outlook, institutional budgets and that cost recovery is achieved while keeping submission competitive.
- In collaboration with the Dir. Of Field Finance, assist with training CO on proposal budget development.
Financial Reporting & Monitoring
- Ensure clear, accurate and timely financial reports are submitted to donors and internal budget holders.
- Review required financial donor reports/budget amendments and ensure all financial data and cost share requirements are met, reported accurately and timely in accordance of donor financial requirements.
- Ensure timely, accurate Internal reports in donor format are available for country offices and program staff to monitor budget and expenditures.
- Lead all correspondent to country office in collaboration with accounting and program staff on exchange rate, ODC calculation, allocation and activity-based program codes.
- In collaboration with program staff, analyze and monitor the financial status of assigned grants, contracts and other agreements in comparison to donor budgets/reporting requirements and identify and report any need for re-alignment or any financial risks associated with grants, contracts, and related cost share obligations for review with GPU.
- Review monthly country program financial analysis, including unrestricted and grant expenditures within grant periods and updated monthly actuals on spending plans.
- Monitor donor allowable and unallowable expenses, and ensure all grant expenditures are in accordance with applicable donor regulations such as the USG (OMB Circular A-122 and A-133 guidelines, FASB, etc), United Nations, European Union, bilateral donor such as UK DFID, Global Fund, private foundations, etc.
- Ensure all country office questions on financial system report and or spending plans are answered on a timely manner.
- Work with CO Finance Managers on their monthly spending plan updates per grant/funding source.
- In collaboration with the Program Officer, develop tools to support and guide program staff in the regular monitoring of their grants and to build capacity of FMs in COs to lead their SMTs in tracking budget to actual reports.
- Provide key support to program staff and country office oversight of sub-grants financial management.
- In collaboration with country office finance manager, monitor partner Budgets.
- Lead financial analysis and deliver timely financial sub grant report to monitor sub-grant partner budgets, cash and spending.
- Assist with HQ and CO sub-Grantee financial capacity building.
Capacity Building, strategic planning, and other ad hoc projects
- Assist with development of internal standard training kit on overall financial management for Country Office Finance Managers and non-finance managers.
- Assist with providing ongoing training to HQ staff on budgeting and reporting policies, processes and procedures
- Assist in report design & testing
- Assist in the preparation of policies and procedures
Skills and Qualifications:
- Bachelor’s degree in Business, Finance, or related field with at least 7 to 9 years of relevant experience. MBA preferred.
- Strong experience with U.S. government funding (e.g., USAID, NIH) and other donors’ budget and regulatory compliance.
- Previous international development experience preferred, experience working effectively in multicultural settings required.
- Excellent computer skills, including advanced knowledge of Microsoft Excel
- Effective communication skills to guide non-finance and program staff in understanding grant financial report and assist with resolving financial discrepancies
- Demonstrated ability to work closely with colleagues in the development of various types of proposals and with various types of funding sources.
- Ability to handle a heavy workload with competing priorities while working independently as well as part of a team.
- Excellent quantitative and analytical skills; accuracy and attention to detail; and highly organized, strong writing skills.
- Travel to Country Offices as necessary
We will be reviewing applications on a rolling basis, so please apply at your earliest convenience through this portal.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.